Plan and create budget items

The "Resources" menu was recently removed. The sections previously under it, like "Budget" and "Expense," are now accessible directly from the main menu to make navigation easier.

Note:

To create budget, you must have Manage access rights to the Resources section and at least Read access rights to those activities and participants, you want to assign budget for (see "Roles, access levels, and access rights").
In addition, the current plan version must be in the Edit mode (see "Manage workspace plan versions").

Tip:

It is recommended to create activities and participants before creating a project budget, because budget entries are assigned to both of them.
If you have already developed your project budget outside EMDESK, you can import your budget data into your EMDESK workspace.

Follow the instructions below on how to create a budget entry.

1

Click the "Budget" menu and then click + Add Budget at the bottom.

2

This will open a sidebar, where you can create the new budget entry:

Cost (€): Enter the amount of planned costs
Activity: Select the activity for which you plan the budget
Participant: Select the participant where the costs will be incurred
Cost Category: Select a cost category of the type "Fix"
Note: Cost categories can be customised and configured under the Customisation settings. There are 2 types of cost categories: fix amounts (Fix) and rate-based amounts (Rate) costs. Rate-based are e.g. personnel costs and depend on the quantity and rate, whereas the fixed amounts costs are fix costs for goods and services.

Note: If you would like to create rate-based personnel budget, then read "Plan and create personnel budget".
Indirect Cost Rate: Once both – cost category and participant are selected, the indirect cost rate is auto-selected. Indirect cost rate depends on the selected cost category and participant (it's managed in a the Financial Profile of the participant)
Description (optional): Enter a short description regarding the budget entry
Set Period (optional): Define a fixed time range within the activity duration in which the budget is planned; by default the budget is assumed to be spent evenly over the activity duration

Tip: Setting period is optional. However, if you would like to specify a particular period within the activity duration, then activate Set Period and define the start and end month.

Tags (optional): Classify and label the budget with tags.

3

Once you have completed filing out all the information, click Save Budget.

Note: Activity, participant, and cost category must be defined for each budget item, otherwise the budget item is considered as unassigned. Unassigned entries are listed in a separated table in the end of the "Budget" tab and are not accounted in the budget.

Note: Read here how to delete budget entries.