How to record time (and leaves)
You record time in the My TimeSheet tab of the Time section: work time on activities, and leave. Each time entry has a duration, a date, a type and an optional note.
💡 Note:
- You need at least Read rights to the Expenses section and to the activity (see Roles, access levels, and access rights). To record time for other users you need Manage rights to Expenses (Admins and Managers can do this for everyone). Guest users cannot track time.
- Reporting must be switched on, and the date must not be locked (see Disable reporting temporarily).
Recording work time
- Click Time in the main menu and open My TimeSheet.
- Choose the week with the arrows at the top left. If you record time for someone else, choose the user next to the picture.
- Hover over the cell of the activity and day and click the pencil icon.
- The Track time dialog opens, with the user, activity and date already set. The entries of that day are listed at the bottom.
- Activity: change it if needed.
- Duration (HH : MM): the hours and minutes worked. One entry must be less than 24 hours.
- Type: Work time, or one of the leave types.
- Date: click to change it. Click + to enter a period instead; the duration is then recorded for every day of the period, including weekends (up to 50 days).
- Note (optional): what you worked on (up to 255 characters).
- Click Track time. To record another entry right away, use Track and add new from the arrow next to the button.
Time recorded on a task also counts for its work package and project.
Recording leave
Click the cell of the leave type (Annual leave, Parental leave, Sick leave, Other leave or Public Holiday) and day. The dialog opens with that leave type; enter the hours (for example 8:00 for a full day) and click Track time. Use + to record leave for several days at once.
Leave reduces the user's available capacity for that day (see Time and capacity overview). Leave is never booked as an expense.
Other ways to record time
- Workplan: click the … button of an activity and select Track Time.
- Activity sidebar: open the Tracked time tab and click Track time.
- Dashboard: Quick actions › Track time.
- List view in My TimeSheet: click Track Time at the bottom.
Correcting or deleting an entry
Time entries cannot be edited. To correct one, delete it and record it again:
- Click the pencil icon in the cell. The entries of that day (or month, in the year view) are listed at the bottom of the dialog.
- Hover over the entry and click the X icon.
In the list view, you can also delete an entry with the delete icon at the end of its row.
⚠️ Note: Entries that have been booked as expenses (check icon) cannot be deleted. Entries dated in a locked period cannot be added or deleted.