Create and manage indirect cost rates

Indirect cost rates are managed at each participant in the "Participants" section. You can create as many indirect cost rates for a participant as there are cost categories set up in the workspace. Indirect cost rates are set by cost category for each participant. They can be a general cost rate for all cost categories or specific cost rates for selected cost categories. Once you have defined indirect cost rates for cost categories, indirect costs are calculated on budget entries or expenses of the participant in these cost categories based on the cost rate. 

Note: To create or manage indirect cost rates you must have Edit access rights to the participant and the current plan version must be in Edit mode (see "Roles, access levels, and access rights" and "Manage project plan versions").

Creating indirect cost rates

1

First, go to Participants and select a participant that you wish to edit (by clicking on it once or by clicking the edit icon).

2

A sidebar for this participant will appear, select the "Financial Profile" tab. 

3

Click +Add Indirect Cost Rate at the bottom of the sidebar. 

4

A further sidebar appears where you can create the indirect cost rate: 

  • Rate (%): Click the blue "0" placeholder and type the rate (you can also set the indirect cost rate by dragging the slider to the left or right).
  • Name: Type a name for the indirect cost rate.
  • Description (optional): Type a description.
  • Cost categories: Tick the checkbox for each cost category to which the rate should apply (Cost categories can be customised and configured under Settings Customization).
  • Note: Only cost categories for which no indirect cost rates have yet been defined are offered for selection.
5

Click Save Cost Rate in the bottom right corner.

Tip: If necessary, repeat the steps until indirect cost rates are defined for all cost categories.

Updating existing indirect cost rates

1

Similarly to creating indirect cost rates, you must first go to the "Participants" section and click on a participant that you would like to edit to pull up the sidebar. Then click the "Financial Profile" tab.

2

Then hover over the indirect cost rate that you wish to edit and click on the "Edit" icon. 

3

The Indirect Cost Rate opens in a separate sidebar where you can make the necessary adjustments:   

  • Rate (%): Click the current rate in blue and update the rate (you can also update the indirect cost rate by dragging the slider to the left or right).
  • Name: Update the name for the indirect cost rate.
  • Description: Update the description for the rate.
  • Cost categories: Tick the checkbox for each cost category to which the rate should apply (Cost categories can be customised and configured under Settings Customization).
  • Note: Only cost categories for which no indirect cost rates have yet been defined are offered for selection.
4

Click Save Cost Rate in the bottom right corner.

Note: Read here how to duplicate and delete indirect cost rates.
Note: Read here how to set and edit personnel cost rates.
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