Working with document versions
Turn on Versioning for a document to keep every version you upload instead of only the latest one. You can see all versions, download or delete them, and make an older version the current one again.
💡 Note: You need at least Edit rights to the document to change its versioning settings or versions (see Roles and access rights). Versioning is turned off by default for new documents; while it's off, versions older than 30 days are removed automatically.
Contents
See and download document versionsMake an older version the current oneTurn versioning on or off
See and download document versions
- Open Documents and click the document once to open its sidebar (or hover over it and choose Properties).
- Click the Versions tab at the top of the sidebar. All versions are listed, newest first: Current at the top, then Version 2, Version 1 and so on, each with its description, file name, upload date and the person who uploaded it.
The icons next to each version:
| Download version (arrow icon) | Downloads this version. |
| View document (online editing icon) | Opens this version in the online editor. Only shown if online editing is available for the file type. |
| Set as current version (undo icon) | Makes this version the current one. Not shown for the version that is already current. |
| Delete version (X icon) | Deletes this version permanently, after a confirmation. Only possible while more than one version exists and the document isn't locked. |
Tip: Click a version's description (e.g. No description) to write what changed in it. To upload a new version, click Upload New Version or drop a file into this tab.
Make an older version the current one
- Open the Versions tab as described above.
- Hover over the version you want to restore and click Set as current version (undo icon).
The change applies immediately (no confirmation) and EMDESK shows Current version has been updated. The newer versions stay in the list, so you can switch back at any time.
Turn versioning on or off
- Open the document's sidebar as above; it opens on the main view.
- Switch Versioning on or off and click Save Document.
See also Upload documents and View and update document properties.