Editing and formatting EMDocs (text, image, table)

Note: To edit an EMDoc, you must have at least edit access to the 'Documents' section and respective folder containing the document (see 'Roles, access levels, and access rights').

An EMDoc is composed of headings and sections. Sections can be text blocks, tables or images. 

So, if you want to structure the document, you use headings. To learn how to structure a document, please read here.

If you want to write a paragraph, insert a text block into the EMDoc first. Or if you want to create a table, insert the table section into the EMDoc first.

Follow the instructions below on how to create and edit different sections in an EMDoc:

To learn how to create headlines, please click here.

Working with text

1

To create a new text section, click Text block in the Insert menu (move the mouse cursor over the area where you want to insert the text block).

Tip: You can also press the ENTER key while editing a heading to create a text block directly below it. 
2

Now start writing in the newly appeared paragraph.

Note: When you paste content from other documents here, only supported formatting is adopted.  

When writing text, you will see the text formatting options in the toolbar at the top of the document page:

  • For bold, mark the text and click the "Bold" icon
  • For italic, mark the text and click the "Italic" icon
  • For underline, mark the text and click the "Underline" icon
  • For bullet or numbered lists, position the cursor and click the "Bullet list" or "Numbered list" icon; to nest a list, position the cursor and press tab or "Indent left" / "Indent right" icon
  • To change the text alignment, click the "Alignment" icon and choose between left, center, right, and justified alignments
  • To indent or outdent a paragraph, click either "Indent Right" (or the Tab key) or "Indent left" (or Backspace key) icons.

Working with tables

1

To create a table, click Table in the Insert menu (move the mouse cursor over the area where you want to insert the table).

2

To start writing, click into a cell (to add more columns and rows, click + at top right and bottom left).

While writing in the cells you will see the text formatting options in the toolbar at the top of the document page:   

  • To add another row, position the cursor in the row under which you want to add the new row and click the "Plus row" icon.
  • To delete a row, position the cursor in the row you want to delete and click the "Minus row" icon
  • To add another column, position the cursor in the column left to which you want to add the new column and click the "Plus column" icon
  • To delete a column, position the cursor in the column you want to delete and click the "Minus column" icon
  • To make the text in a cell bold, position the cursor in the cell and click the "Bold" icon
  • To italicize the text in a cell, position the cursor in the cell and click the "Italic" icon
  • To underline the text in a cell, position the cursor in the cell and click the "Underline" icon
  • To change the text alignment in any cell, position the cursor in the cell and and click the "Left alignment" / "Center alignment" / "Right alignment" icon
  • To change the text color in a cell, position the cursor in the cell and click the "Font color" and choose the color
  • To change the background color of a cell, position the cursor in the cell and click the "Cell color" icon and choose the color
4

To add a caption, click into the Table caption field at the bottom of the table and enter the caption description.

Working with images

Images must be uploaded and stored in the 'Document' section before inserting them into the document.

1

To add an image, click Image in the  Insert menu (move the mouse cursor over the area where you want to insert the image). This will open the document repository.

2

In the document repository, if needed browse to the correct folder, then hover over the image you want to insert and click Select.

Tip: You can add several pictures at once by ticking the checkboxes at each picture and then clicking Select at the top right corner:

Note: To insert an image that is not yet in the document directory, first upload it - drag and drop it from your desktop into the 'Documents' section or click +Document at the bottom to choose and upload the picture from your computer. Read here.
3

To add an image caption, click into the caption field blow the image and enter the caption description.

4

To arrange two or more images together, click + on the left of the image.

Below is an example of how 3 images are arranged next to each other:

Working with pagebreaks

1

To add a pagebreak, click Pagebreak in the Insert menu (move the mouse cursor over the area where you want to insert the pagebreak).  

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